Director’s Position Description

A message from the Schoharie Free Library Board of Directors:

When one looks back on the year 2020, certainly words such as “social distancing,” “lock-down,” “masks,” and COVID-19, became a huge part of our vocabulary.  They were, and are, difficult concepts to embrace, but they are our new “normal” and required significant and difficult changes to our daily lives.

As the Library reopens this month, the Board and patrons will have to get use to a new normal as we do our best to balance safety and access to the Library.  There is also another change that will be happening at the Library as the Library’s long time Director, Cathy Caiazzo will be retiring at the end of the year.  Cathy had informed us of her retirement decision last year; and her retirement will soon be upon us.  We wish Cathy well in her endeavors, and the Library will always be grateful to her for her many years of dedicated service to the Library and its patrons.

The Board created a search committee comprised of Board and community members who helped us to develop a job description for the new Library Director.  They will also aid us in the interview and selection process.  We ask all of our patrons to help us get the word out about the new Library Director’s position.   We are seeking some who is outgoing, friendly and believes in the mission of the Schoharie Free Library.

The position is described below:

Schoharie Free Association Library Director

Position Description

Supervisor: Schoharie Free Association Library Board of Trustees

Hours of Works: 35 hours per week.

Supervision Exercised: The Director supervises all staff, independent contractors and volunteers in the Library

Job Summary: In addition to supervising and undertaking, if necessary, all responsibilities of the assistant and clerk  positions, the Library Director is responsible for developing and supporting all efforts necessary to maintain an association library, and is responsive to the community’s needs for information, education, and recreation. Working closely with the Board of Trustees, the Library Director develops library policies, monitors library services, develops and manages the budget, creates public relations materials, supervises staff, contractors and volunteers, oversees the physical plant, and stays informed of developments in library management.

In addition, the Library Director attends all meetings of the Board of Trustees to insure a consistent flow of communication. The Library Director’s job also includes any other duties that are requested by the Board of Directors or that are essential to ensuring that the Library provides the best possible library service to the community. The Library Director will be evaluated by the Board annually.

Programming Responsibilities: These tasks directly fulfill the purpose and mission of the Library.

  1. Customer Service/Outreach/Community Development:
  2. Identifies and pursues public relations opportunities that engender good will toward and promotion of the Library.
  3. Manages internal and external communication including but not limited to brochures, newsletters, fliers, and newspaper articles.
  4. Provides liaison initiatives to business, organizations and Schoharie Central School District, positioning the Library as a partner.
  5. Leads in the communication of Library needs to the community.
  6. Expands community outreach to provide broader channels for the exchange of information, encouraging the Library’s responsiveness to the needs of the community.
  7. Assists with troubleshooting technology questions and offers one-on-one assistance on and off site.
  • Collection Management
  • Selects and maintains library materials including books, media, computer programs and other materials and insures that these materials meet the needs of the community.
  • Oversees all staff and volunteers collection management activities.
  • Programming/Service:
  • Supervises the purchase, utilization, and maintenance of technology to deliver, monitor and enhance library services.
  • Purchases equipment and furnishings as needed.
  • Organizes, coordinates and oversees all Library programs.
  • Provides workshops or programs as needed.
  • Relays changes in Library services, programs, and collection to the Board.
  • Relays developments in Library fundraising and strategic planning to staff.
  • Provides leadership with regard to creation and implementation of “best practices” in library management/administration, consulting others in the field as appropriate.
  • Leads the day-to-day operations of the Library, including but not limited to: reference, circulation, programs, volunteer utilization, community outreach and relations, staff training and development, community database creation and maintenance.
  • Oversees the continual development of the Library’s web site and social media so that it is an instrument for service delivery, information exchange and public awareness.
  • Stays abreast of demographic and usage trends to make efficient and effective use of limited collection resources.
  • Staffing
  • Oversees the recruiting, training, performance management and retention of staff.
  • Assigns duties, defines staff responsibilities, and administers wages.
  • Develops clear descriptions of staff positions including a non-discrimination statement, qualifications for employment, evaluation procedures, and causes for dismissal.
  • Develops short term plans to address specific issues facing the library as they arise.
  • Encourages the publication and dissemination of internal policies and procedures to staff.
  • Encourages professional development among staff members and mines the talents of staff to benefit the activities of the Library.
  • Creates opportunities for staff to suggest and implement improvements in Library service, programs and collection within a customer-focused framework that supports the vision and mission of the Library.

Management Responsibilities: These tasks are directly associated with the overall function and management of the Library.

  1. Board of Trustees
  2. Attends monthly meetings of the Board of Trustees and provides a detailed report of library operations and developments at each meeting.
  3. Provides professional expertise and guidance to the board including but not limited to presenting information on pertinent legislation from local, state, and federal agencies, discussing trends in library technology, funding, and management wherever possible.
  4. Coordinates with and advises Board committees.
  5. Collaborates with the Board to develops long range plans to support and promote the mission of the library.
  6. Collaborates with the Board to formulate and implement policies and the procedures to carry out these goals.
  7. Compiles and records library statistics and assembles them for monthly meetings of the Board of Trustees, and the annual report.
  • Finances
  • Works with the Treasurer to prepare the annual draft budget for Board review and approval in a timely manner.
  • Presents budget requests to Board.
  • Administers and monitors expenditure of library funds to stay within approved budget.
  • Works with Treasurer and claims auditor to review monthly reports and keep abreast of various funds and accounts.
  • Building Management
  • Oversees the utilization and maintenance of the Library’s physical plant.
  • Schedules and supervises contract services, maintenance personnel and takes appropriate action in emergencies.
  • Provides leadership and direction for major development projects including construction and renovation of facilities.

Fundraising Responsibilities: These tasks are activities directly related to the appeal for financial support or contributions to the Library. 

  • Identifies, pursues and supports all fundraising.
  • Prepares grant proposals for state agencies, foundations and other organizations to fund programs, supplement the collection budget and building improvements.
  • Acts as a conduit between Board, staff and volunteers to ensure smooth implementation of fund-raising activities within the daily operations of the library.

Qualifications, Education, Experience, and Skills Preferred:

  • Holds a Master of Library Science degree from an accredited university or equivalent and has approximately 1 year of relevant experience.
  • Capable of writing and administering grant applications and grant paperwork.
  • Exhibits strong skills in traditional, online database and Internet research.
  • Exhibits strong communication and organizational skills.
  • Has served in a supervisory capacity.
  • Attends appropriate continuing education workshops and conferences.
  • Reads professional journals to remain abreast of developments in the profession.
  • Maintains membership and participates in professional library associations.
  • Ability to shelve and/or retrieve books from top and bottom shelves.
  • Ability to climb stairs and carry books across library and upstairs. Able to lift 25 pounds when required. 

7/15/20